- At least one permanent IUCAA personnel, preferably from the outreach department (contact details), should be part of the planning from initial phase, implementation and certification.
- Target of Outreach:
Events will have the end target audience limited to –
- Secondary and high school (up to 12 std) age Children, Amateur Astronomers or General Public.
- School teachers or other persons (if any), who will receive training and then cater to school age children may also be included under this.
- The proposers should carefully evaluate if the duration of the program justifies the travel, effort, and the associated costs. Outreach event should not be minor or too general like a college fest etc., although it may have a component for the public eg. a large scale sky show, public talk etc. For such association, please email us directly at scipop@gmail.com
- Budget: (IUCAA Association is a must for seeking monetary support)
- Proposals with reasonable support from the local host in the form of partial funding support, accommodation, food, and/or hall charges will be viewed favorably.
- Symbolic excesses such as expensive mementos and unnecessary program paraphernalia should be avoided.
- Wherever possible, one set of basic material needed for workshop etc. could be carried by IUCAA personnel if they are involved in conducting the event.
- IUCAA will not provide support for purchases or hiring of expensive material such as telescopes, planetariums etc. although low-cost raw material / kits may be considered. These may be listed in detail. The support should also not be used for commercial hiring of external agencies / event managers.
- If the above are necessary for conducting of the event, they should be procured by the host via local funding or a reasonable registration fee could be used to cover the cost.
- Honourarium and TA for experienced resource persons must be granted as per government norms.
- Wherever possible, host should try to minimise the expenditure related to local hospitality of participants and cover it in-house.
- Travel of IUCAA resource persons (excluding local travel) to the venue will be borne by IUCAA directly and need not be mentioned in the budget.
- If approved, the report of the event along with the photographs must be submitted before submitting the final Utilization Certificate (UC) (within one month after the event).
Note: For those seeking monetary support, a rough budget template is available in this document. It is to be filled with as much detail as possible and uploaded within the support application form, preferably as a doc, pdf or spreadsheet.
